Construction Administrator From $6 per hour AUD (Subject to Experience)
JOB DESCRIPTION: Construction Administrator TIME ZONE: Australian Eastern Standard Time (AEST) SALARY: From $6 per hour aud (Subject to Experience) TYPE: FULL TIME
Contracts / Pre-construction Administration
- Preparation of contracts / tenders / other docs for the PSP
- Pursuing of signed documents from clients
- All aspects of pre-construction, less invoicing and estimating
- Drafting liaising
- Engineering liaising
- Hunter Water liaising (Minor/Major Works)
- Consultations/reports liaising (BAL, Mine Subsidence, Acoustic etc.)
- Council / Private Certifier liaising
- Council / Private Certifier lodgement
- Liaising with brokers and/or lenders for finance confirmation
- Preparation of site documents for supervisor (Peg out survey, ACC letter, site file)
- Utilise & Manage Wrike + update regularly
- Utilise & Manage HubSpot + update regularly
- Utilise DocuSign + Adobe for electronic signatures and PDF conversion
- Preparation of a site specific WHS Management plan for every site
- Colours
- Consultations (when required)
- Colour selections sheets, updating regularly
- Colour boards, updating regularly (We Transfer)
- Gas / Electricity Connections
- Organisation of client updates through Wrike
- PPSR Registrations
NBN (Internet)
- Applications
- Management / Enquiries
- Tracking on NBN portal
- Communication with Grant (Dataphone) & Electrician
Subdivision
- Preparation & organisation of documents for Surveyor
- Tracking of status with Surveyor
- Receiving & posting of documents to clients
- In your submission, please let us know your favourite food, movie and last book read
- Receiving and organisation of collection with Surveyor
WHS
- Site specific plans
- Office plan
Maintenance
- Organisation of new defects with Maintenance Contractor
- Preparation of Maintenance Request forms + filing online
- Use of Wrike to track outstanding tasks
Handover
- Preparation of handover gift packs
General Office Duties
- Answer all incoming phone calls
- Record ‘phone leads’ on enquiry sheet and send to sales reps
- Stationary Ordering
- Site Signage (ordering and design)
- Preparation & organization of the weekly meeting agendas
- Monthly review of corporate collateral
- Updating of referrer status spreadsheets
You Will
- Previous administration related experience in a fast-paced work environment
- Previous experience or an interest in the construction industry
- Must be enthusiastic, well presented, reliable and have the ability to work within strict reporting deadlines
- Must have regular access to email, internet, computer/laptop or iPad/Tablet and a SmartPhone
- Excellent attention to detail and information retention skills
- High-level communication, spelling and grammar skills
- Must have excellent spoke English
- Complete reports within time frames
- Logging hours and tracking of work
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