Construction Administrator From $6 per hour AUD (Subject to Experience)

JOB DESCRIPTION: Construction Administrator TIME ZONE: Australian Eastern Standard Time (AEST) SALARY: From $6 per hour aud (Subject to Experience) TYPE: FULL TIME

Contracts / Pre-construction Administration

• Preparation of contracts / tenders / other docs for the PSP
• Pursuing of signed documents from clients
• All aspects of pre-construction, less invoicing and estimating
• Drafting liaising
• Engineering liaising
• Hunter Water liaising (Minor/Major Works)
• Consultations/reports liaising (BAL, Mine Subsidence, Acoustic etc.)
• Council / Private Certifier liaising
• Council / Private Certifier lodgement
• Liaising with brokers and/or lenders for finance confirmation
• Preparation of site documents for supervisor (Peg out survey, ACC letter, site file)
• Utilise & Manage Wrike + update regularly
• Utilise & Manage HubSpot + update regularly
• Utilise DocuSign + Adobe for electronic signatures and PDF conversion
• Preparation of a site specific WHS Management plan for every site
• Colours
• Consultations (when required)
• Colour selections sheets, updating regularly
• Colour boards, updating regularly (We Transfer)
• Gas / Electricity Connections
• Organisation of client updates through Wrike
• PPSR Registrations

NBN (Internet)

• Applications
• Management / Enquiries
• Tracking on NBN portal
• Communication with Grant (Dataphone) & Electrician

Subdivision

• Preparation & organisation of documents for Surveyor
• Tracking of status with Surveyor
• Receiving & posting of documents to clients
• In your submission, please let us know your favourite food, movie and last book read
• Receiving and organisation of collection with Surveyor

WHS

• Site specific plans
• Office plan

Maintenance

• Organisation of new defects with Maintenance Contractor
• Preparation of Maintenance Request forms + filing online
• Use of Wrike to track outstanding tasks

Handover

• Preparation of handover gift packs

General Office Duties

• Answer all incoming phone calls
• Record ‘phone leads’ on enquiry sheet and send to sales reps
• Stationary Ordering
• Site Signage (ordering and design)
• Preparation & organization of the weekly meeting agendas
• Monthly review of corporate collateral
• Updating of referrer status spreadsheets

You Will

• Previous administration related experience in a fast-paced work environment
• Previous experience or an interest in the construction industry
• Must be enthusiastic, well presented, reliable and have the ability to work within strict reporting deadlines
• Must have regular access to email, internet, computer/laptop or iPad/Tablet and a SmartPhone
• Excellent attention to detail and information retention skills
• High-level communication, spelling and grammar skills
• Must have excellent spoke English
• Complete reports within time frames
• Logging hours and tracking of work