Pure Dental Health is hiring home-based VA - Finance & HR Representative

Feb 29 '20 MaiLyn 3531 clicks job

JOB OPENING ❗️❗️❗️ Work from Home 💯 VA – Finance & HR Representative

Who We Are: We are a dental group that has two large offices in Atlanta Metro in Southeastern United States. We offer a wide range of dental services including cleanings, exams, fillings, crowns, implants, adult braces, root canals, veneers, sedation and more! We are a modern dental office whose mission to improve patients’ lives for the better. We are looking for people who understand we are a small business and therefore need team members who are willing to cross train and adjust their focus as needed. See more here: https://www.puredentalhealth.com

What We Need: · We are seeking a virtual administrative assistant to work remotely · Position is considered an integral part of our customer service, patient satisfaction, and auditing system which ensures accuracy · Successful candidate will be honest, hardworking, & detail oriented · Individual who is flexible with daily duties and is willing to adapt to changes that may require them to focus on different priorities throughout the week · Willingness to cross train and fill in as needed when other associates are not able to complete highest priority tasks · You will report directly to Process Manager / Director of Operations

What You’ll Be Doing: · Pay Bills · Organizing invoices and bills and help to ensure all are paid on time · Basic payroll – checking hours, updating hours, verify time adjustments, etc. · Calculate staff bonuses; review reports to ensure accuracy · Review resumes, screen potential candidates, and setup in person interviews · Onboarding New Hires by sending offer letters, creating credentials, sending/receiving new employee paperwork · Oversee onboarding training is assigned and complete per position; follow up with deadlines for due training · Keep employee files up to date and ensure all licenses and certifications are up to date · Review collections and improving ways patients can make payments · Assistant to CEO with special projects as needed · Will provide support to Operations Director and Process Manager as needed

What We are Looking For: · Time Commitment: o 40 hours per week o Flexible hours just need to make sure tasks are completed before 8am EST o 100% focused on our business- no side jobs · Experience o Minimum of 2 years working remotely for company in USA on USA time schedule o Minimum of 2 years working as an administrative assistant, bookkeeper HR or accountant. · Skills and Technical Knowledge o Intermediate Proficiency in Microsoft Excel - should be able to manipulate pivot tables o Ability to produce error free reports o Ability to effectively communicate in English - written and verbal o Ability to quickly learn new software systems · Personality and Approach to work o Very detail oriented o Able to meet deadlines o Problem solver

Technology We Use: · Document & File Management: Google Docs · Communications: What’s App & email · Employee Time Tracking: https://www.timedoctor.com/ · Patient Management Software: Open Dental · Remote Desktop Access: LogMeIn · Dialer: 3CX

How We Will Communicate: · What’s App & email daily. What’s App or Google Hangouts video meeting as needed. What You’ll Get from Us: · Opportunity to work with a modern and technologically advanced dental office · Job Stability · Positive Work Environment · Salary ($500 monthly - paid every 15th & last day of the month) · Excellent performance could make you eligible for bonus or salary increase; performance evaluations at 90 days and 1 time per year after that · 13th month pay available if been working with company 1 year · Paid holidays · Paid training · Performance bonus · Company Paid Training and Certifications (if you're found fit to get this program)

Application Process: · This is a very important job role for us because it ensures accuracy of all our administrative staff that work within the office. Please read the “what you will be doing” section carefully to make sure you will be a good fit for the position.

Please send us: o Resume o Video of yourself (60 seconds or less): tell us why you would be a great fit for the position and include in your submission o Personality Profile: Please go to this website https://www.123test.com/disc-personality-test/ and complete the test. Once completed, take a screenshot of the results (including the “pie chart”).